Administrative & Operations Support

**EPPC Albania**
is hiring a
**Administrative & Operations Support (Office Team Primary & Specialty Care),**
as part of its outsourcing services team supporting
**Dompé Albania**
client.

**Essential Responsibilities:**

- **Travel & Logistics Management:**
Supporting the Business Unit with travel arrangements (flights, hotels, transfers) in compliance with company policies, including managing modifications and cancellations;
- **Shipping Support:**
Assisting with shipments (DHL / Dimaf) to suppliers, sales force, agents, physicians, and events;
- **Contract Management:**
End-to-end support for contractual documentation (NDAs, contracts), including collection, verification, system entry, and archiving;
- **Deadline Monitoring:**
Tracking contract expiration dates and supporting renewal processes;
- **Digital Signatures:**
Preparing and sending documents for electronic signature via DocuSign;
- **Supplier Due Diligence:**
Assisting with supplier due diligence by collecting documentation, verifying information, entering data into the system, and monitoring status;
- **Supplier Onboarding**
: Supporting supplier onboarding and registration, providing operational assistance, and verifying data accuracy;
- **Stakeholder Relations:**
Acting as a constant interface with suppliers and internal stakeholders to ensure compliance and information completeness;
- **Procurement Support:**
Supporting the management and monitoring of Purchase Orders (PO) and Purchase Requisitions (PR);
- **Document Verification:**
Verifying supporting documentation (BBD, contracts, cost centers, pricing, inventory);
- **Process Archiving:**
Archiving documentation and performing follow-ups until the process is finalized;
- **Communication Materials:**
Supporting the approval process for communication assets.

**Requirements for this position:**

- Previous experience in structured administrative, operations, or back-office roles;
- Experience in supplier management, contracts, and procurement processes is considered a plus;
- **Excellent proficiency in Microsoft Office**
(specifically Excel and Teams);
- **Fluent in Italian**
language and good command of english;
- High level of precision and attention to detail;
- Ability to multitask and meet tight deadlines;
- Strong organizational and problem-solving skills;
- Effective communication and ability to interact with internal and external stakeholders;
- Discretion in handling sensitive data and documents.