**Job Vacancy: Office Assistant**
**Position:**
Office Assistant
**Location:**
Tirane – Rruga Sami Frasheri
**Employment Type:**
Full-time
**Reports to:**
General Manager
**Application Deadline:**
18.05.2026
**About the Role**
We are looking for a reliable, organized, and proactive Office Assistant to support the daily administrative operations of our office. The successful candidate will play an important role in ensuring smooth office coordination, effective communication, HR administrative support, logistics management, meeting organization, mail/document handling and support with ongoing processes of the organization and ongoing projects as needed.
This position is suitable for someone who is detail-oriented, communicative, able to manage multiple tasks, and comfortable working with different departments and external partners.
**Key Responsibilities**
The Office Assistant will be responsible for:
**Administrative and Office Support**
- Manage daily office operations and provide administrative support to the team.
- Prepare, organize, and maintain office documents, records, files, and reports.
- Handle phone calls, emails, correspondence, and general office communication.
- Ensure the office environment is well organized, clean, and properly supplied.
- Monitor and order office supplies, equipment, stationery, and other necessary materials.
- Assist with document preparation, printing, scanning, copying, filing, and archiving.
**HR Support Tasks**
- Support with the HR tasks related to recruitment, onboarding, and employee records.
- Assist in preparing employment documentation, contracts, forms, and HR files.
- Maintain and update employee records in line with company procedures.
- Support the organization of interviews, staff meetings, trainings, and internal announcements.
- Assist with attendance records, leave requests, timesheets, and other HR-related documentation.
- Help coordinate onboarding activities for new employees, including preparation of materials and workplace arrangements.
**Logistics and Coordination**
- Coordinate logistics for office activities, company events, meetings, trainings, and business trips.
- Assist with travel arrangements, accommodation bookings, transport coordination, and related documentation.
- Communicate with suppliers, service providers, couriers, and external partners.
- Support the receiving, tracking, and distribution of goods, equipment, and office materials.
- Ensure timely follow-up on logistical requests and administrative needs.
**Mail and Document Management**
- Receive, register, distribute, and archive incoming and outgoing mail.
- Prepare and send official letters, packages, courier deliveries, and other correspondence.
- Maintain proper records of mail, documents, and delivery confirmations.
- Ensure confidentiality and accuracy in handling sensitive documents.
**Meeting and Communication Support**
- Organize and schedule internal and external meetings.
- Prepare meeting rooms, agendas, materials, presentations, and necessary equipment.
- Take meeting notes or minutes when required.
- Follow up on meeting action points and support internal coordination.
- Maintain professional communication with employees, clients, visitors, and partners.
**Requirements**
- High school diploma or university degree in Administration, Business, Human Resources, Management, or a related field.
- Previous experience in an administrative, office assistant, HR assistant, or coordination role is preferred.
- Good knowledge of Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and work under deadlines.
- High level of accuracy, responsibility, and attention to detail.
- Professional attitude and ability to handle confidential information.
**Preferred Skills**
- Experience with employee records, onboarding, or recruitment support.
- Experience coordinating meetings, events, travel, or logistics.
- Good problem-solving skills and proactive attitude.
- Ability to prioritize tasks and work independently.
- Fluency in [insert required languages] is preferred.
**How to Apply**
Interested candidates are invited to send their CV to:
**Email:**
📧
hr@gralbania.com
**Subject line:**
Application for Office Assistant Position
- Only shortlisted candidates will be contacted for an interview.
**Position:**
Office Assistant
**Location:**
Tirane – Rruga Sami Frasheri
**Employment Type:**
Full-time
**Reports to:**
General Manager
**Application Deadline:**
18.05.2026
**About the Role**
We are looking for a reliable, organized, and proactive Office Assistant to support the daily administrative operations of our office. The successful candidate will play an important role in ensuring smooth office coordination, effective communication, HR administrative support, logistics management, meeting organization, mail/document handling and support with ongoing processes of the organization and ongoing projects as needed.
This position is suitable for someone who is detail-oriented, communicative, able to manage multiple tasks, and comfortable working with different departments and external partners.
**Key Responsibilities**
The Office Assistant will be responsible for:
**Administrative and Office Support**
- Manage daily office operations and provide administrative support to the team.
- Prepare, organize, and maintain office documents, records, files, and reports.
- Handle phone calls, emails, correspondence, and general office communication.
- Ensure the office environment is well organized, clean, and properly supplied.
- Monitor and order office supplies, equipment, stationery, and other necessary materials.
- Assist with document preparation, printing, scanning, copying, filing, and archiving.
**HR Support Tasks**
- Support with the HR tasks related to recruitment, onboarding, and employee records.
- Assist in preparing employment documentation, contracts, forms, and HR files.
- Maintain and update employee records in line with company procedures.
- Support the organization of interviews, staff meetings, trainings, and internal announcements.
- Assist with attendance records, leave requests, timesheets, and other HR-related documentation.
- Help coordinate onboarding activities for new employees, including preparation of materials and workplace arrangements.
**Logistics and Coordination**
- Coordinate logistics for office activities, company events, meetings, trainings, and business trips.
- Assist with travel arrangements, accommodation bookings, transport coordination, and related documentation.
- Communicate with suppliers, service providers, couriers, and external partners.
- Support the receiving, tracking, and distribution of goods, equipment, and office materials.
- Ensure timely follow-up on logistical requests and administrative needs.
**Mail and Document Management**
- Receive, register, distribute, and archive incoming and outgoing mail.
- Prepare and send official letters, packages, courier deliveries, and other correspondence.
- Maintain proper records of mail, documents, and delivery confirmations.
- Ensure confidentiality and accuracy in handling sensitive documents.
**Meeting and Communication Support**
- Organize and schedule internal and external meetings.
- Prepare meeting rooms, agendas, materials, presentations, and necessary equipment.
- Take meeting notes or minutes when required.
- Follow up on meeting action points and support internal coordination.
- Maintain professional communication with employees, clients, visitors, and partners.
**Requirements**
- High school diploma or university degree in Administration, Business, Human Resources, Management, or a related field.
- Previous experience in an administrative, office assistant, HR assistant, or coordination role is preferred.
- Good knowledge of Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and work under deadlines.
- High level of accuracy, responsibility, and attention to detail.
- Professional attitude and ability to handle confidential information.
**Preferred Skills**
- Experience with employee records, onboarding, or recruitment support.
- Experience coordinating meetings, events, travel, or logistics.
- Good problem-solving skills and proactive attitude.
- Ability to prioritize tasks and work independently.
- Fluency in [insert required languages] is preferred.
**How to Apply**
Interested candidates are invited to send their CV to:
**Email:**
📧
hr@gralbania.com
**Subject line:**
Application for Office Assistant Position
- Only shortlisted candidates will be contacted for an interview.
